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| Section Organization |
CONSTITUTION
ARTICLE I: AUTHORITY
Section 1. Authority for, and rules for, governing the formation and operation of the Valle Grande Section are vested in the AACEI Constitution and Bylaws as originally written or subsequently amended.
Section 2. The AACEI Constitution and Bylaws shall take precedence over the Valle Grande Section, which shall, in turn, take precedence over the Valle Grande Section Bylaws.
ARTICLE II: OBJECTIVES
Section 1. The objectives of the Association are listed in the AACEI Constitution.
Section 2. These objectives shall be furthered by the Valle Grande Section at the local level by:
- Promoting through educational and scientific means the science of cost engineering for the public good.
- Holding meetings for the presentation and discussion of technical papers.
- Promoting educational programs, including workshops, discussion groups, and lecture courses to cover various phases of cost engineering.
- Assisting in the dissemination of cost data, promotion of standardized terminology, and development of standard methods.
- Providing for mutual exchange of experience and knowledge in the field of cost engineering – in furtherance of our primary objective.
- Cooperating with other organizations and educational institutions – in furtherance of our primary objective.
- Assisting AACEI and other Sections by exchanging meeting notices and minutes, by submitting technical papers and by development qualified members for participation as Officers, Directors, Committee Members, and Subcommittee Members of AACEI.
ARTICLE III: MEMBERHSHIP
Section 1. Each Member of AACEI in good standing shall be considered eligible for Membership in the Valle Grande Section.
Section 2. Membership in the Valle Grande Section shall become effective upon payment of section dues, and shall continue as long as the Member maintains good standing in the Association, and remains current in payment of Section Dues.
Section 3. The Valle Grande Section may grant to applicants for membership, for a period not exceeding one calendar year, such privileges as are defined in the Section Bylaws, except that such applicants may not vote or hold elective office.
ARTICLE IV: BOARD OF DIRECTORS
Section 1. The governing body of the Valle Grande Section shall be a Board of Directors consisting of: President, Vice President, Secretary, Treasurer, Past President acting as a Director, and other Officers and Directors as are specified in the Valle Grande Section Bylaws.
Section 2. The government and management of the Valle Grande Section is the full responsibility of the Valle Grande Section Board of Directors.
ARTICLE V: BYLAWS
Section 1. The Valle Grande Section Bylaws shall be adopted by the Section Members prior to applying for a Charter.
Section 2. Authority for approval and amendment of the Valle Grande Section Bylaws shall rest solely with the Section Membership.
Section 3. The Valle Grande Section Bylaws shall include, but not be limited to definition of:
- Nomination and election procedures.
- Committees and method of appointment.
- Bylaw amendment procedure.
Section 4. A copy of the Valle Grande Section Bylaws and subsequent amendments shall be filed with the Secretary of AACEI.
ARTICLE VI: FINANCIAL
Section 1. The fiscal year shall extend from June 1 to May 31 of the following calendar year to coincide with the installation of new Officers.
Section 2. In the event that the Valle Grande Section should be dissolved for any reason, its assets (physical, monetary, or otherwise) shall be disposed of as follows:
- All just debts and claims shall be paid from cash on hand; this not being sufficient, said assets shall be sold to pay all debts and claims.
- Any remaining assets, for which there are no just claims of debts, shall be turned over, without any restrictions, to AACEI, said organization being a non-profit association as provided by in its Bylaws.
ARTICLE VII: OPERATING YEAR
Section 1. The Valle Grande Section shall begin its operating year on June 1 of each year. The section shall inform the AACEI Executive Director of the full names and addresses of the new officers no later than June of each year.
ARTICLE VIII: AMENDMENTS
Section 1. Amendments to this Constitution may be made only by the AACEI Board. The Valle Grande Section may petition the AACEI Board to consider amendments that the Section believes to be advantageous.
BYLAWS
ARTICLE I: DEFINITIONS
Section 1. The geographical area served by this Section shall be northern New Mexico to include Los Alamos County, Rio Arriba County and the northern portion of Santa Fe County north of the villages of Madrid and Galesteo, and the northern portion of Sandoval County north of San Felipe Pueblo and north of Santa Ana Pueblo.
Section 2. The ARTICLES that constitute this document shall be the Bylaws and will hereafter be referred to as the Bylaws. AACE International will hereafter be referred to as AACEI. The Valle Grande Section will hereafter be referred to as the Section. The Board of Directors will hereafter be referred to as the Board. The Constitution of the Valle Grande Section will hereafter be referred to as the Constitution. Anyone holding membership in AACEI in the class Member will hereafter be referred to as a Member. Anyone holding membership in AACEI in the Class Associate will hereafter be referred to as an Associate Member. Anyone hold membership in AACEI in the class Student will hereafter be referred to as a Student Member.
A year as described under Terms of Office shall be June 1 through May 31.
ARTICLE II: OFFICERS AND BOARD OF DIRECTORS
Section 1. The Officers of the Section shall be the following:
President
Vice President
Secretary
Treasurer
Section 2. The government and management of the Section is vested in the Board, except as otherwise provided in the Constitution and the Bylaws.
Section 3. The Board shall consist of the following:
President
Vice President
Secretary
Treasurer
Most Recent Past President
Directors – two minimum
Section 4. All Officers and Board Members shall be Members of the Section and of AACEI. Officers and Board Members shall be elected by Members of the Section. Associate Members are excluded from voting.
Section 5. A quorum of the Board shall consist of that number of Board Members that exceeds 50% of the Board Members.
ARTICLE III: MEMBERSHIP
Section 1. Each member of AACEI in good standing shall be considered eligible for membership in this Section.
Section 2. Membership in this Section shall become effective upon payment of Section dues and shall continue as long as the Member maintains his or her good standing in AACEI and remains current in payment of Section dues. Members failing to pay their dues within ninety (90) days of due date are automatically transferred to inactive status and have no voice in the government of this Section. Inactive Members may become current in the Section by paying, in full, annual dues for the current year providing they are in good standing in AACEI.
Section 3. The Section may grant to applicants for membership, for a period not exceeding one calendar year, such privileges as are defined in these Bylaws, except that such applicants may not vote or hold elective office.
Section 4. The classes of membership shall be as follows:
Member
Associate Member
Student Member
Members are entitled to all privileges defined in these Bylaws. Associate Members are entitled to all privileges defined in these Bylaws except that of holding elective office. Student Members are entitled to all privileges defined in these Bylaws except those of voting and of hold elective office.
ARTICLE IV: TERMS OF OFFICE
Section 1. Officer shall serve a term of one year.
Section 2. Directors shall serve terms as follows:
Most Recent Past President – 1 Year
Directors – 2 Years Each
(Alternate terms – one new Director to be elected each year.)
During the first year, there being no past President, one Director shall serve a term of 1 year, the second Director for two years. Following the first year, Directors shall serve a two year term. There will be a total of two Directors elected the first year.
Section 3. Officers and Directors shall be installed in office at the meeting prior to the AACEI Annual Meeting, but in no event later than the May meeting.
ARTICLE V: DUTIES OF OFFICERS AND DIRECTORS
Section 1. General duties of the Officers and Directors as described below. Specific duties and responsibilities are listed below.
Section 2. The President shall preside at all meetings of the Section and perform such other duties as customarily pertains to the office of President. If the President and Vice President are both absent, the Past President shall preside.
Section 3. The Vice President shall preside in the absence of the President. The Vice President shall be the Chair of the Program Committee.
Section 4. The Secretary shall keep such minutes of the proceedings of the Board as may be required, shall keep the minutes of the Technical Section Meetings, and shall keep a roll of the Members.
Section 5. The Treasurer shall collect and have charge of the funds of the Section and shall disburse the same only upon the authority of the President or the Secretary of the Section. The Treasurer shall report at the monthly Board meetings, and annually to the Membership or more often, if required.
Section 6. In addition to their other duties prescribed herein, the Board shall meet monthly on the third Thursday of the month (subject to conference room availability), or on the call of the President, or a quorum of the Board. They shall have power to make such regulations, not inconsistent with the Constitution and Bylaws, and in accordance with the Constitution and Bylaws, as shall be necessary for the protection of the property of the Section and for the preservation of good order in the conduct of its affairs. It shall also be the duty of the said Board to present business for the action of the Section.
ARTICLE VI: COMMITTEES
Section 1. Standing Committees are appointed by the Board no later than the meeting following installation of Officers and shall serve terms of one year.
Section 2. The Committees shall devise their own rules of procedure subject to the approval of the Board.
Section 3. There will be at least the following Standing Committee – with the Vice President as Chairman of the Program Committee.
| Program Committee | Vice President, Chair |
| Nominating Committee | Past President, Chair |
| Membership Committee | Director, Communication & Membership, Chair |
| Education | Director, Education, Chair |
Section 4. Special committees may be appointed by the Board as required and shall serve terms as required to accomplish their purpose, but in no event shall the term be longer than one year.
ARTICLE VII: MEETINGS
Section 1. Regular meetings of the Section shall be held once each month for at least nine months. Meetings of the Section shall be the first Thursday of September through the first Thursday of May or upon availability of speaker/meeting location.
Section 2. Meetings held on the first Thursday of the month. The meetings will be luncheon meetings.
Section 3. Programs may be scheduled for any of the meetings, but in addition, the May meeting will be the meeting at which election results are announced.
Section 4. Procedural questions requiring rulings not specifically provided for in the Constitution and Bylaws shall be decided in accordance with Robert’s Rules of Order Revised.
Section 5. The order of business at every business meeting of the Section shall be as follows:
- Reading of the Minutes of the preceding meeting.
- Report of Board of Directors.
- Committee Reports.
- Other Business – Speakers / Presentations / Courses / Etc.
This order may be changed for any meeting by vote of the majority of the members present at the meeting.
Section 6. The time and location of each meeting shall be the responsibility of the Program Committee. The Secretary shall notify each member, in writing, at lease one (1) week prior to the date of the meeting.
ARTICLE VIII: FINANCIAL
Section 1. Each member shall pay to AACEI headquarters their AACEI annual dues.
Section 2. The fiscal year of the Section shall extend from June 1 of the current calendar year to May 31 of the following calendar year to coincide with the installation of new Officers. The Treasurer will provide a Financial Report to the Board each quarter and at the first scheduled meeting of each fiscal year.
Section 3. The nominating committee shall report to the February meeting its proposed selection of candidates, accompanied by a brief geographical sketch for each candidate.
Any member, not already proposed by the Nominating Committee, may be proposed for nomination by a least five members in good standing. Such a nomination must be written and signed by each of the five members and must be submitted to the Secretary at least 30 days prior to the announced date of mailing or hand delivery of the ballots. The nominee’s names shall appear in alphabetical order. The ballot shall clearly instruct the voter as to the appropriate marking to be used and the number of people that may be voted for in each office or directorship.
This ballot kit shall be e-mailed to each Member and Associate in good standing no later than the April meeting.
Upon receipt of each ballot, the Secretary shall check the signature against the roll of Members and Associate Members in the Section and then put aside for the tellers.
Section 4. The President shall appoint a special committee of tellers. All ballots shall be returned to the Chairman of the Nominating Committee.
The votes shall be tabulated and the tabulation turned over to the Secretary. The successful Officers and Directors will be installed at the meeting immediately preceding the AACEI Annual Meeting, but in no event later than the May meeting.
Section 5. Any Officer or Director may be removed from office, with or without cause, by a two-thirds vote of all Members and Associate Members eligible to vote under the Constitution and Bylaws.
Section 6. If meetings are not held during any of the above stipulated months, the schedule for voting will be modified to reflect the change. However, the Officers and Directors will still be installed at the meeting preceding the AACEI Annual Meeting and no later than the May meeting.
ARTICLE X: AMENDMENTS
Section 1. Proposals to amend the Bylaws must be signed by a seven (7) of members of the Section and must be submitted in writing to the Board. The Board may propose to amend the Bylaws subject to a favorable vote for the amendments by a quorum of the Board.
Section 2. The Board shall consider these proposals and notify the proposers of the Board’s opinion within sixty (60) days. All proposals to the Bylaws will be submitted to the Membership for approval. Proposals to amend the Bylaws and the reasons for and against the proposed changes will be provided to the Membership of the Section before voting and a discussion period will be required before voting.
Section 3. These Bylaws may be amended at any meeting of the Section provided official notice of the proposed amendment shall have been mailed or provided to each member of the Valle Grande Section with notice of the meeting scheduled for the vote at least one month in advance thereof. A two-thirds vote of those present shall be necessary to amend these Bylaws.
Section 4. Any particular section of the Bylaws may be suspended for the duration of a meeting by unanimous consent of the Members present at any meeting for a single stated purpose.
Section 5. Amendments to these Bylaws shall become effective at the next regular meeting.
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